PROCEDURES

Anyone travelling on UNSW business should fill out a T6 form. The form should be signed by an authorised School Travel Manager. These include: Head of School (Prof Ambikairajah), Gordon Petzer, Prof Chee Yee Kwok or Dr David Clements. Anyone using their private motor vehicle for domestic travel is required to complete and submit the UNSW T2 form in addition to the Travel Notification form.

If you require an advance or a per diem, the T4 is required. It should be submitted at least seven (7) days before departure

The UNSW Traveller Information Profile is also a UNSW requirement. Once you have set up your Travel Profile, UNSW preferred travel agents will keep the information on file so that you don't have to provide the information again each time you want to make a booking. Instructions on how to create a travel profile can be found on the Procurement website in the Q&A Travel Profile E-Form.

INTERNATIONAL TRAVEL

Make your booking with either Anywhere Travel or Campus Travel but do not pay any money in any form (cash, cheque or credit card). On confirmation of your booking, the travel agency will issue you with a statement of cost and a travel itinerary. Take your signed travel forms, the statement of cost and the travel itinerary to May Park who will then create a travel purchase order from the information provided.

DOMESTIC TRAVEL

Travel is to be booked using the e3 online booking tool. This can be accessed via the UNSW Travel website. To obtain a login and password for the tool complete a traveller profile form in myUNSW, and then call the e3 helpdesk on 1300 361636 or contact the UNSW team on 8918 0222. Payment is made using a UNSW Credit Card.

Please take your signed travel forms to May Park and log on to the dedicated travel computer in her office to access the e3 online booking tool. Once you have made your booking, May Park will enter her UNSW Credit Card details to pay for the booking.

UNSW has two preferred travel agencies. For more information on how/why these agents were chosen please see the official FAQ document.

If you experience any problems with the level of service offered by either Campus Travel or Anywhere Travel, contact The UNSW Travel Manager:
Nathan Jones
Category Manager - Travel
UNSW Procurement
Ph: +61 2 93852687

ACQUITTING TRAVEL ADVANCES AND MAKING POST TRAVEL CLAIMS

To claim for direct expenses after returning from travelling please submit an ER1 Expenses reimbursement form with original receipts.

If you have requested an advance, on return, a T5 reconciliation form and Travel Diary must be submitted.

If you have requested a per diem, on return, a Travel Diary is required (no T5)

For travel of more than 5 consecutive nights you are required to submit a Travel Diary to the University Travel Clerk no later than 10 working days after your return to your usual work place. See instructions on the form

To claim for the use a private motor vehicle, complete form T3 Private Vehicle Log Book Claim